Privacy Policy

This privacy policy sets out how, we, the EWS Educational Trust use and protect any information that you give to us. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when contacting us, it will only be used in accordance with this privacy statement.

Information we may collect from you

We may collect and process certain personal information about you. You may give us information by filling in forms on our website or by corresponding with us by email, phone or otherwise. This includes information you provide when you register with us, apply to us to receive an award and when you send a question or provide feedback or other communications via our website.

The information you give us may include your name, address, email, telephone number, national insurance number, details of your educational history, details on the individual associated with the rail freight sector or other information relevant to your application for a grant or for the administration of any grant award.

This website is not intended for children and we do not knowingly collect data relating to children

How we use your personal information

We collect and process your personal information to:

1. Consider your grant application
2. Carry out our commitments arising from any awards including for the administration of any awards and/or letter of confirmation
3. Notify you about updated awards and application closing dates
4. Help us better understands the needs and interests of our beneficiaries and applicants for awards.

We will hold your personal information only for as long as is necessary.

We will use technical and organisational measures to safeguard your personal data: While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses, and many other online problems, please visit Get Safe Online is supported by HM Government and leading businesses.

If we may need to transfer your personal data outside the European Economic Area, rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data.

Please inform us of any changes to your personal information so that we can keep it up to date.

We may use a third-party service provider, such as, Mailchimp, to deliver newsletters, invitations to events and updates from EWS Educational Trust.

We collect statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our communication.

Links to other websites

From time to time, our website and newsletters may contain links to websites operated by third parties. Please note that if you follow one of these links you will leave our website and this Privacy Policy will no longer apply.

We are not responsible for the protection of any information which you may disclose whilst visiting such third-party websites.

Changes to our Privacy Policy

Any changes we make to our Privacy Policy will be posted on our website and, where appropriate, notified to you by email. We recommend that you regularly check our website for updates or changes to this Privacy Policy.

Your rights

You have the right to access the information we hold about you. A small fee of £10 is payable. If you would like a copy of the information held on you, please send an email to

If you believe that any information we are holding on you is incorrect or incomplete, please email us at the above email address as soon as possible.

Use of cookies

A cookie is a small text file which is placed onto your computer or other electronic device when you use our website. We use cookies and other similar tracking technologies such as web beacons, action tags, Local Shared Objects, single-pixel gifson our website. For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of a user’s internet service provider. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually. You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result. For further information on our use of cookies generally visit or


If you have any questions or would like to talk to someone about this Privacy Policy please contact

Thank you for visiting our website. EWS Educational Trust is registered in Scotland with charity number SC040334 and our registered office is UNW LLP, Citygate, St. James’ Boulevard, Newcastle upon Tyne, NE1 4JE.